Best Project Management Software For Freelancers in 2023

Are you a freelancer looking for the best project management software to help streamline your workflow? If so, then this article is for you. But before we dive in and explore the options available, let’s first investigate a theory: having access to world-class project tools can make all the difference when succeeding as a freelancer.

Indeed, staying organized with budgets, deadlines, and resources is essential if you want to be productive and successful – something only achievable with the right tools. So what exactly should you look out for when choosing a project manager suited to your needs? Let’s take a closer look at some of the top contenders on the market today.

For those serious about taking their freelance career to new heights, finding the best free project management software could be just what they need. From budgeting features to help keep track of tasks, there are plenty of solutions designed specifically with freelancers in mind.

This article will discuss why these programs are essential for freelancers and how to find one that works for you.


Top Project Management Software For Freelancers

If you are self-employed, the right project management software can be your best friend. It provides structure to keep tasks on track and remind you of deadlines – especially when juggling multiple clients or projects. And various solutions out there make it easy to manage short-term and long-term projects.

So let’s take a look at some top project management software for self-employed persons:



Hive is one of the most popular freelancer project management software, used by over 10 million people worldwide. It’s a comprehensive Android app that helps projects run smoothly and effectively with its range of features and tools.

As an all-in-one solution, Hive provides everything you need to manage complex tasks, collaborate with team members, create detailed reports, and more. With this powerful platform at your fingertips, it’s easy to see why many self-employed person rely on Hive as their go-to project management software.

freelancer project management software

Regarding managing projects, Hive offers plenty of great tools designed specifically for independent professionals. From task-tracking capabilities to automated work and even time-tracking options, there are plenty of ways to stay organized and productive when using this app – perfect for those who want to take control of their project timelines without relying on external contractors or teams.

Plus, integration with third-party apps like Slack ensures seamless collaboration between teammates no matter where they’re located.

No matter what type of project you’re working on or how enormous the scope may be, Hive has the right set of tools to help you get results quickly and efficiently – making it one of the top choices among self-employed people looking for project management solutions.

You can easily customize the experience according to your individual needs while taking advantage of its intuitive design, which makes navigation effortless. Hive is an excellent choice if you’re looking for a reliable tool that will enable smooth execution throughout every stage of your freelance projects.



Asana is an incredibly versatile project management solution, perfect for a self-employed person looking to stay organized. It’s a top-of-the-line online project management tool that allows users to track their projects and collaborate with team members in real-time. Here’s why it stands out among other software options:

freelance project management software

  • First, Asana is incredibly user-friendly. The intuitive interface makes multiple managing tasks straightforward. With this software, you can create lists of goals and assign tasks to yourself or your team quickly and easily. Plus, the mobile app ensures you access all the features from anywhere.
  • Second, Asana has impressive features designed specifically for self-employed people. For example, its integration with third-party services like Dropbox and Google Calendar helps streamline work significantly. And the robust analytics dashboard provides valuable insights into progress toward deadlines without bogging down users with data overload.
  • Finally, Asana premium offers competitive pricing plans starting at just $10.99 per user per month—an excellent deal for a self-employed person on tight budget who still want professional-grade tools. They also offer free trials to test it before committing any money. With these features and more, Asana is one of the best options for finding freelancer project management software solutions.



Ticktick is a powerful yet straightforward freelance project management tool that enables self-employed persons to manage their projects quickly and efficiently. It’s like an invisible hand guiding you through the entire process, helping ensure all your tasks are completed on time.

With Ticktick, it’s like having unlimited projects in the palm of your hand – complete tasks with project timelines and team projects!

track your projects

From task management apps to streamlined project work, Ticktick offers everything a busy self-employed person needs to stay organized and efficient. Task lists can be easily created, allowing you to prioritize each task while tracking progress against milestones. You’ll even receive notifications when approaching deadlines ensuring that nothing slips through the cracks.

Whether alone or as part of a small team, Ticktick makes managing complex projects easy by offering comprehensive features such as task tracking, collaboration tools, reminders, and more.

So if you’re looking for a reliable freelance project management app that won’t let you down, look no further than Ticktick – the ultimate task management solution for self-employed people!



Todoist is one of the best project management software options for freelancers who need to manage individual projects. It’s an excellent choice if you’re looking for a list of project management solutions to help keep your workload organized and on track.

number of projects

Here are three features that make Todoist stand out:

  1. Reminders: Set up due dates and receive notifications when tasks approach their deadlines.
  2. Collaboration: Invite collaborators with shared projects, assign tasks, leave comments & attach files.
  3. Flexibility: Use labels and filters to quickly find the correct task or project.

Overall, Todoist offers all the features needed to stay productive while managing multiple projects as a freelancer. Whether it be tracking progress, setting reminders, or collaborating with teammates– Todoist has it covered!

Its powerful yet simple design makes it easy for anyone, regardless of technical experience. As such, it provides a great way to get started with efficient project management for freelancers without having too much of a learning curve.



Trello is a powerful and popular project management tool for freelancers. It’s easy to use, with an intuitive interface that helps you track complex projects without prior knowledge of project management software. The timeline feature allows users to keep track of tasks in real-time and organize their work visually on the app’s boards.

Freelancers can easily store all relevant project details within each card and assign team members specific tasks. There’s also the ability to attach documents, images, and links – making it easier than ever to collaborate remotely.

Plus, there are mobile apps available so freelancers can stay connected even when they’re away from their desktops or laptops.

tools to manage

Thanks to Trello’s flexible yet straightforward layout, tracking progress while managing multiple projects has never been simpler. Users get an overview of everything they need to do at once, including deadlines and dependencies between different parts of their work.

For those who prefer visuals over list views, there’s also a unique timeline feature that shows all your upcoming tasks and a visual timeline – perfect for busy freelancers looking for better ways to manage their workload!



Trello is a great project management software for freelancers, but Notion takes it to the next level. With customization capabilities and automation features that you won’t find on other platforms, Notion helps take your projects from idea to execution in no time.

One key feature of Notion is its unlimited boards with personal boards designed specifically for each user’s needs. Users can add custom fields on these customized boards that allow them to keep track of every aspect of their projects – from deadlines to progress metrics.

Plus, with pre-built templates and drag-and-drop functionality, creating an organized workspace has always been challenging.

get a high-level overview

But one of the best things about Notion is how easily it makes collaboration between teams or individual team members. You can assign tasks quickly and easily without sending multiple emails back and forth; plus, automated notifications ensure everyone stays informed throughout the entire process.

This streamlined approach ensures nothing gets left behind or forgotten so that all tasks are completed in as little time as possible.

Notion provides all the tools necessary for successful project management while allowing enough flexibility to accommodate any work – making it ideal for freelancers who need something reliable yet customizable. With its wide array of features, automation capabilities, and intuitive design, Notion sets itself apart from other solutions available today.



Ntask is the blacksmith of project management software, crafting features that can help any average freelancer maximize their productivity and problem-solving skills. It’s an ideal platform for anyone wanting to take control of their projects and track progress precisely.

One thing that sets Ntask apart from other tools is its ability to customize statuses for tasks; you can even create custom labels for your work.

choice for freelancers

Plus, it allows users to track time spent on each task, so there’s no need for manual calculations or invoicing headaches. With Ntask, staying organized has always been challenging!

No matter what type of work you do as a freelancer, having the right project management tool will make a massive difference in your productivity and success.

Ntask has all the essential features needed by today’s average freelancers. It also provides powerful customization options – giving users more power than ever to optimize their workflow and simplify project tracking.



With powerful features and customizable options, it’s the perfect tool to help freelancers organize and manage their projects in style. Whether you’re looking for easy-to-use kanban boards or efficient client communication tools, has your back.

The premium plan gives users access to this app’s unique features to ensure they can make the most out of their workflows. With the ability to create custom views, collaborate in real-time, automate tasks, and gain insights into team performance, freelancers have everything they need at their fingertips. Plus, its beautiful user interface makes tracking progress a breeze!

teams and freelancers

With superior quality customer support plus advanced analytics and reporting capabilities, provides freelancers with all the necessary tools to take their projects from start to finish without any hiccups.

Whether new to project management or already familiar with’s powerful features, plenty of advantages allow you to customize your workflow process accurately and efficiently.

From intuitive design elements and automated processes to comprehensive project visibility and more – offers top-notch solutions explicitly tailored for freelance professionals who want better control over their projects without sacrificing productivity or quality of work.


Project management Apps for Freelancers: What features matter most?

When it comes to project management apps, freelancers have a lot of options. But what should they be looking for? This section will cover the features that make a great project management tool for remote teams and individuals alike.

First, an excellent project management tool will allow you to quickly track active projects with tasks on time. A good app should also provide easy collaboration between team members and give everyone access to critical information in real-time. This is especially helpful if your team consists of several people distributed across different locations or working remotely from one another.

In addition, most project management software includes tools such as file sharing, task tracking, calendar integration, resource allocation, and more, which can help significantly streamline your workflow. It’s essential that these tools are intuitive, so freelancers don’t waste valuable time getting used to them; look out for user reviews when considering any particular product.

TIP: When evaluating potential solutions, it’s worth considering how well the product works with other third-party services like Slack or Google Drive – as this could save lots of hassle later down the line! By choosing a tool that offers all the necessary functionality while being enjoyable, freelance professionals can ensure their projects stay organized and on schedule.


Freelancing: How to Keep Track of Several Jobs at Once?

Managing multiple projects can be daunting, especially if you’re juggling more than one client simultaneously. Selecting the right PM software is vital to make project management more accessible and efficient for freelancers. Here are 4 things to consider when choosing the perfect PM app:

  1. A beautiful interface – look for an aesthetically pleasing design that makes it easy to navigate between tasks and track progress quickly.
  2. An intuitive interface – choose a platform with tools that don’t require extensive training so you can spend less time familiarizing yourself with an unfamiliar system and more time working on your projects.
  3. Comprehensive task management – find out what features are available in managing workloads, setting deadlines, assigning team members, tracking expenses, etc., as these will help keep all your projects organized and running smoothly.
  4. Custom workflows & calendar sync – identify apps that offer customizable templates or allow you to create custom workflows tailored to each project, so everything is tracked accurately; also ensure that they can sync up with external calendars (e.g., Google Calendar) to stay on top of upcoming deadlines and appointments.

The right project management tool should save you time and stress while allowing you to manage multiple clients better simultaneously – leaving plenty of room for creativity!

With its powerful feature set, robust customization options, and flexible integrations, today’s modern PM software provides freelancers with the ultimate solution for organizing their workflow while keeping them informed about every aspect of their business operations—from scheduling tasks to monitoring progress and performance metrics.


Reasons why Freelancers should use PM software?

A project management System has become a must-have for freelancers looking to deliver creative projects on time and within budget. But what makes this software so effective? How can it help you stay organized while managing multiple projects?

Let’s start with calendar views. Seeing all your tasks in one place is invaluable when juggling different clients and deadlines. It also ensures that scope creeps don’t catch you off guard. This visibility allows you to ensure everything stays on track without worrying about checking individual project progress or double-booking yourself.

Good PM software should also offer communication tools such as messages, files, chats, and reminders, enabling quick communication between you and your client. Being able to respond quickly to questions from the comfort of your dashboard saves valuable time that could be spent elsewhere.

Additionally, storing documents in one central hub gives both parties an easy way to access information at any given moment – eliminating the need for endless emails back and forth.

At its core, project management software enables freelancers like yourself to remain focused by streamlining processes, maximizing collaboration with clients, managing complex timelines, and ultimately taking control of their business goals – allowing them to produce better results faster than ever before!


Features Of Freelance Project Management Software

Nearly two-thirds of freelancers find that project management tools are essential for their success. With such a high number, it becomes clear why freelance project management software is so crucial. You can streamline and simplify your work quickly and easily by leveraging the suitable suite of features.

When we talk about key features to look for in task management software, there are several areas where these platforms shine.

  • Task dependencies allow you to set up multiple tasks sequentially or concurrently depending on how complicated the job might be;
  • time tracking ensures accurate billing for clients;
  • third-party apps let you integrate existing services into one unified solution;
  • and project templates provide easy access to structures that other users have already tested.

Combining all these features provides a compelling package explicitly designed with freelancers in mind. Project management tools offer significant advantages when used properly, from simplifying communication between team members to reducing administrative overhead related to invoices.

With them, many professionals could make ends meet while juggling multiple projects.


What Are The Advantages Of PM Tools For Freelancers?

For self-employed people, project management tools are a must-have. Surveys show that up to 60% of working professionals rely on these software solutions for their task planning and time management needs.

So what makes this type of PM tool so essential for independent contractors?

  • For starters, most offer unlimited users, tasks, and projects. This is excellent news for anyone who juggles multiple clients or has a large team they need to manage.
  • On top of that, many also include premium features such as calendar integration, automated reminders, and note-taking capabilities – all at a very affordable price point.
  • The excellent PM solution can help you streamline your work and monitor progress more effectively.
  • Plus, by having access to detailed reporting and analytics data in real time, you’ll be able to make smarter decisions quickly while gaining insights into how efficiently your projects are running.

Project management software provides freelancers with invaluable resources for staying organized and productive. With its unlimited users, task planning, time management, and other advanced features, it’s no wonder why so many people are making the switch today!



For single owners and small businesses, there are many project management software options available to choose from. Many offer a free version with essential features such as a list view, a to-do list, and team collaboration tools. Some even offer a free plan for those just starting.

For Mac users, many apps are compatible with iOS devices. They provide great features like task tracking and file sharing. With the right project management software, freelancers can easily manage their projects while staying organized and on track. Teamwork is also made easier with the ability to collaborate on tasks in real time. With the right PM software, freelancers can take their business to the next level!

sheraz Durrani

A tech enthusiast that loves writing and covering all aspects of software systems to create engaging content that informs and engages the reader. Sheraz is a Digital Nomad with a Master's Degree in Business Administration. In 2022, Sheraz obtained his Google Cloud certification, which enhanced his knowledge and skills in the cloud-based technology niche.
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