10 Best Project Portfolio Management Software 2023

When it comes to project portfolio management, the stakes are high. The right software can be the difference between success and failure; seamless workflow automation or chaos. It’s essential to get it right – but how?

The market is awash with products claiming to be the best solution for managing projects, so it pays to research before investing. To help you on your quest for excellence, we’ve scoured the web for the top-rated project portfolio management tool available today. Like a beacon at night, these tools will guide you through the choppy waters of project planning and beyond.

Ready to discover which pieces of kit come out ahead? Let’s dive into our exploration of ‘best project portfolio management software‘ – no matter what challenges await, you’ll emerge victorious!


What Is Project Portfolio Management Software?

“A stitch in time saves nine,” goes the age-old adage. And that is especially true regarding project portfolio management software (PPM).

PPM tools are designed to provide a comprehensive solution for managing projects, teams, and portfolios. By leveraging powerful project collaboration and portfolio management features, these solutions help organizations stay on track and achieve their goals faster and with less effort.

Projects can be complicated without worrying about how individual team members contribute or how different tasks come together as part of an overall workflow. That’s why many businesses turn to project portfolio software to streamline operations while maintaining visibility into the progress of all ongoing initiatives.

These sophisticated systems offer multiple capabilities, such as agile project planning, budgeting, resource management, task management, analytics, and reporting – enabling stakeholders to make informed decisions quickly.

Project portfolio software allows you to easily manage complex projects using resource capacity with desired outcomes. Maximize efficiency across your organization by ensuring no valuable talent or resources are wasted and improve team communication for greater productivity. Streamlining processes through automation also helps you save precious time so you can focus on what matters: achieving success!


Where Do You See the PPM tool Fitting into your process?

Project portfolio software is a critical tool for managing projects. It enables you to keep track of project requests, plan projects, create detailed project workflow maps, and provide clear visibility into team collaboration. Yet, how exactly would the PPM tool be integrated into your current processes?

The answer is understanding that you don’t have to start from scratch. Instead, think about ways to integrate the PPM tool within your current processes so that it works more efficiently with less effort required. This allows you to build on what’s already working while taking advantage of the features offered by the new software. You can use this approach to ensure the smooth transition of information between different parts of your organization—from development teams to executive leadership.

By incorporating project portfolio software into your existing workflow, you can maximize efficiency and project performance across all levels of your organization. What could take days or weeks manually can often be completed in minutes when leveraging automation enabled by PPM tools. That means improved communication and collaboration amongst team members and quicker decision-making among stakeholders.

In short, integrating a PPM tool into your existing workflow makes sense if you want greater efficiency, better communication across departments, and faster decisions throughout your organization. So now, let’s look at how long it takes to set up such a solution.


Setting Up PPM Automation

Setting up the perfect project portfolio management (PPM) tool couldn’t be easier! It’s like a magical bridge between your strategic objectives and their successful completion.

With an all-in-one platform, custom fields, features for task dependencies, and Gantt Charts to visualize progress – this is the ultimate way to manage projects efficiently.

In no time, you’ll have access to everything you need to streamline your workflow, from tracking budgets to resource utilization in real-time.

Whether it’s complex tasks or multiple projects running simultaneously – PPM software will help ensure that every detail is addressed without missing a beat. No more worrying about completing goals within deadlines – sit back and watch productivity skyrocket!



Managing projects can be like navigating a labyrinth – the only way out is to ensure you have the right tools. PM, EPM, and PPM are three tools that help project portfolio software users stay on track.

Project Management Software focuses mainly on helping with scheduling tasks and keeping teams organized by managing resources, progress tracking, timeline tracking, etc.

Enterprise Project Management (EPM) takes this further. It provides more detailed data analysis capabilities for better risk management and integration into other enterprise systems, such as ERP or CRM solutions.

Lastly, Project Portfolio Management (PPM) helps prioritize projects according to business objectives through advanced planning, resource optimization, and cost management features. Popular PPM software providers include Planview Enterprise, Planisware Enterprise, and Primavera P6.

Having the proper toolbox makes all the difference in successful project navigation. With an understanding of PM vs EPM vs PPM at your disposal, you can set yourself up for success no matter which option you choose for your apps. Let’s explore how one leading provider – monday.com – works in practice.



Have you ever wished for project portfolio software to help your agile teams with task assignment and resource allocation, issue tracking, and cross-team collaboration like a miracle? If so, look no further than Monday.com! It’s the ultimate solution to all of your PM needs – an absolute powerhouse among others in its field.

online project management

Monday.com is designed to simplify life for busy project managers with their hands full of tasks and resources on any given day. The intuitive user interface allows users to quickly set up projects and assign different roles to each team member based on strengths and weaknesses.

Additionally, it provides real-time updates about progress, deadlines, issues encountered along the way, and notifications when milestones are met or exceeded. With this feature-rich platform, you can ensure that assignments will be completed on time and efficiently allocate resources between various tasks or departments.

Plus, direct communication across teams makes working collaboratively simpler than ever before. Say goodbye to tedious manual processes and hello to streamlined success – Monday.com has got you covered!


Kantata Overview

Kantata is a revolutionary portfolio management platform that’s out of this world! It offers an agile task board, which gives you the power to stay in control with visibility into your business goals. With Kantata, you can utilize change management quickly and easily—ensuring projects remain on time and within budget. Plus, it provides flexible scalability for businesses, both large and small.

project teams

Kantata stands apart from other PPM tools as it empowers users to make smarter decisions faster. Its intuitive dashboard allows users to monitor every aspect of their project’s progress while enabling them to track resources effectively.

Additionally, sophisticated reporting capabilities provide detailed insights into performance metrics, allowing teams to optimize operations across the organization.

All in all, Kantata is the perfect choice when looking for a robust portfolio management solution. Its advanced features and ability to customize workflows according to specific requirements take project management to the next level!



Smartsheet is a sophisticated solution for streamlining project portfolio management. Smart, streamlined, and snappy, it’s the perfect platform to power agile project management features across your business. This collaboration platform boasts exceptional business intelligence that makes it easy and efficient to keep track of projects from start to finish.

strategic goals

With intuitive features for project management, Smartsheet helps you easily plan, prioritize and collaborate. From Gantt Charts to automated functionalities, this cloud-based software offers flexible features of planning that can be tailored to fit any organization’s needs.

Intuitive reporting tools help you quickly identify progress or potential roadblocks in real-time so teams can pivot strategically and optimize their process as needed. In addition, users benefit from powerful automation capabilities that reduce manual data entry while saving valuable time on tedious tasks.

Smartsheet provides an impressive suite of solutions to manage portfolios effectively – allowing businesses everywhere to unlock their full potential!



Celoxis is the real deal when it comes to project portfolio software. If you’re looking for an all-in-one cloud-based solution, Celoxis has got your back. It’s up there with the big dogs regarding planning and accounting features. In other words, if you want to ensure everything goes off without a hitch, this should be at the top of your list.

project management processes

It packs some serious punch, too; better collaboration between team members and improved visibility over projects are just two benefits of using Celoxis.

Moreover, its reporting tool suite offers a comprehensive analysis of how tasks and resources are used, so you’ll always have insight into what needs to be done and who can do it best. This level of control helps teams reach their goals faster and with greater efficiency than ever!


Acuity PPM

Achieving mastery in project portfolio software has been the goal of many, and Acuity PPM is here to help make that dream a reality. It’s designed with microfocus technology, so you can easily manage a portfolio of projects from one place. With its sleek design and modern tools, this project management tool should be at the top of your list if you want to get ahead. Here are three reasons why:

project prioritization

1) Robust insights – View analytics to quickly understand what works for your team and where there may be room for improvement.

2) Automated workflows – Streamline tasks with automated workflows to reduce manual effort and save time.

3) Highly customizable– Build custom reports using Planview PPM Pro or PPM Express for quick deployment options.

The ease with which Acuity PPM helps you analyze data and customize reports makes it stand out among other portfolio management software solution today. Whether you’re managing small teams or large organizations, this tool will give you the power to stay organized while tracking progress at every step – ensuring nothing falls through the cracks! Moving onto Zoho Projects? Let’s see how that fares…


Zoho Projects

Zoho Projects is like a portfolio management software toolbox; it has all the tools you need to build and manage successful projects.

potential projects

Here are five reasons why Zoho Projects stands out from other solutions:

1) Project request process – ensure every idea gets tracked and evaluated with an easy-to-use project submission form.

2) Comprehensive project execution – define each project’s milestones, tasks, and deadlines.

3) Automated workflow Roadmaps – ensure that everyone knows who needs to do what next throughout the entire life cycle of your projects.

4) Easy collaboration – keep teams in sync by assigning tasks, tracking progress, sharing files and documents, and more.

5) Advanced analytics & reporting – get clear insights into your projects’ performance with real-time reports.

In short, Zoho Projects makes managing complex projects at scale effortless. With its comprehensive features explicitly tailored for portfolio management software, you can easily organize requests, coordinate workflows, track progress, and measure results – leading to more efficient planning decisions and better outcomes.



ClickUp is a collaboration tool that shines like the sun, setting it apart from the competition. It’s been hailed as one of the best project portfolio software on the market.

project tracking

With ClickUp, you can send project requests to multiple users simultaneously, enabling better organization and communication between teams. You’ll also find plenty of features for tasks, such as reminders, due dates, task dependencies, templates, and more, to help make your life easier. Plus, with its free trial period, you can test drive before signing up – no strings attached!

If these features have piqued your interest, wait until we tell you about GanttPro – our next port of call in this quest for mastery over project portfolio software.



Ganttpro’ is one of the best project portfolio software. It helps to promptly and quickly bring your projects from start to finish. Ganttpro offers features like Gantt charts, interactive project workflow maps, Google Drive integration, Microsoft Project compatibility, and more. With these tools, you can easily track progress on any project while managing all efforts efficiently.

entire project portfolio

In addition to its intuitive user interface, Ganttpro allows collaboration between team members, so everyone’s efforts are accounted for and visible across the board. This makes it an ideal tool for those who want to manage multiple projects simultaneously without sacrificing quality or accuracy.

Plus, it keeps everything organized and up-to-date, saving time when planning future tasks or tracking existing ones.

Overall, Ganttpro is an excellent option for anyone looking for comprehensive project portfolio software to help them finish the job quickly and accurately.



Forecast is one of the most popular project portfolio software solutions due to its ability to help teams plan for future demands. It boasts a staggering 90% accuracy rate in predicting and preparing for upcoming projects, giving teams the edge they need in demand management with limited resources.

resource capacity planning

Forecast features powerful capacity planning tools that allow users to track financial resources while accurately predicting resource availability quickly. This gives them greater control over their budgeting needs and helps avoid potential gaps in staffing or materials needed for any project.

By utilizing Forecast’s intuitive data visualization capabilities, teams can quickly identify trends within their organization to inform long-term decisions about resource allocation and use of funds—helping ensure optimal financial and productivity results.

The heart of Forecast lies in its robust forecasting algorithms, which provide unrivaled insights into how well-equipped an organization is to handle current and future demands with existing resources; this makes it invaluable for those looking to stay ahead of the curve on capacity planning.



Accelo is like a rocket ship regarding project portfolio software. Award-winning and cloud-based, this solution offers businesses the agility to streamline their operations while providing powerful tools that make collaboration more accessible. It’s no wonder Accelo has been recognized as one of the best solutions on the market for business planning and document management.

project portfolio management solutions

Integrated with all your favorite tools, Accelo ensures everything you need is at your fingertips. With an intuitive interface designed for maximum efficiency, users can get up and running quickly—allowing them to focus on what matters most: getting work done faster and better than before.

Plus, its integrated collaboration solution helps teams stay connected no matter where they are. The bottom line? Accelo puts organizations ahead of the competition by enabling them to drive higher performance from their staff without sacrificing quality or security.

When troubleshooting project portfolio software, there’s no more straightforward way than using Accelo’s comprehensive features and flexible support options.


Troubleshooting Project Portfolio Management Software

“The more you prepare, the better you perform.” This adage rings true when it comes to troubleshooting project portfolio management software. After all, having the best tools and features in place is only effective if they are correctly used.

Understanding how calendar management features, project requests, and team collaboration can be optimized with customizable dashboards will help ensure success for any organization or individual user looking to get the most out of their project portfolio management software.

Users must understand how these elements work together to keep projects on track. For example, viewing tasks across a team allows managers and individuals to ensure everyone is updated on progress.

Additionally, tracking cost estimates means there won’t be surprises at the end of a project due to incorrect budgeting. Utilizing visual and interactive reports helps give stakeholders insight into overall performance metrics – assisting teams in building upon successes while mitigating risks before they become significant problems.

At its core, proper use of project portfolio management software should provide organizations with what they need: efficiency through streamlined processes, visibility into workloads, both current and future, and greater control over budgets so resources can be allocated where needed most.

With all this in mind, organizations should be able to get started on their journey toward successfully implementing such tools and maximizing their potential benefits.



Project portfolio management software can be an excellent asset for any business. Investing in the right PPM tool will save time and money, allowing you to focus on what’s important: growing your company.

Finding the perfect solution for your needs requires research and trial and error. Still, once you do, it’ll be an invaluable resource that helps keep projects running smoothly and efficiently. Monday.com, GanttPRO, Forecast, Accelo – all of these tools offer unique features that can make project management more accessible than ever before.

Investing in effective project portfolio management software is like having a trusted partner who looks out for your best interests—maximizing efficiency while minimizing stress. It’s worth investing to take your business to the next level!

sheraz Durrani

A tech enthusiast that loves writing and covering all aspects of software systems to create engaging content that informs and engages the reader. Sheraz is a Digital Nomad with a Master's Degree in Business Administration. In 2022, Sheraz obtained his Google Cloud certification, which enhanced his knowledge and skills in the cloud-based technology niche.
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